Class Question: How do I save files to my hard drive in Outlook 2007?

Saving your Outlook files to your hard drive has both advantages, and disadvantages. An advantage is that if you are using POP3, your e-mail will be there while you are offline. Another one is if your Exchange account is close to its size limit, you can move e-mail to your hard drive and free up space in your Exchange account.

The disadvantage of this is that you are now responsible for backing up your data. If your hard drive crashes, you lose that data.

We first need to create an Outlook Personal Folders File.

Open Outlook.
Click File --> Data File Management.
Click the Data Files tab.
Click Add.
Select Outlook Personal Folders File (.pst) and click OK.
Select the name of the file and where to store it.
Click OK.
Give the file a name. This is the name that will appear in Outlook.
If you want to encrypt the file, also give it a password.
In your Navigation pane, right mouse click your newly added personal folder and click New Folder.
Give it a name.
Under Folder Contains, select what this folder will hold. This is so Outlook knows how to display the data.
Click OK.

You new folder is on your hard drive and ready to accept data.

Class: Information Worker: Outlook 2007 Power User*
Date: November 6, 2008
Location: Indiana State University
*The Information Worker series is available through LanTech Training in Indianapolis. Please visit their website for more information

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